If you have any questions or concerns about VARIACODE collection and use of your Personal Information, please contact us using the contact details provided. If, however, your questions or concerns are related to a VARIACODE customer’s collection and use of your Personal Information, please contact that customer directly.
(This does not apply if you are based in the European Economic Area ("EEA"). By using our Services)
3. Scope of this policy
Our websites, products, and services are designed for businesses and their representatives. We do not offer products or services for use by individuals for their personal, family, or household purposes. Accordingly, we treat all Personal Information we collect as pertaining to individuals in their capacities as business representatives and not as individual consumers.
Our customers are the controllers of the Personal Information they collect through VARIACODE's Services to manage their own recruiting and onboarding processes (e.g., names, contact information, and other data collected as part of job applications), and each customer manages that Personal Information in accordance with its own privacy policies. VARIACODE's privacy commitments to our customers are governed by a separate customer agreement that authorizes us to collect, process, and store Personal Information on their behalf as a processor under the EU GDPR and the UK GDPR and a service provider under the CCPA. VARIACODE processes Personal Information relating to our customers’ employees and job applicants within our Services only according to our customers’ instructions (as defined in our customer agreements), and we have no direct relationship with the individuals whose Personal Information we process in connection with our customers’ use of our Services. For example, if you apply to a job posted on a career page of a VARIACODE customer, your Personal Information will be automatically processed by VARIACODE on behalf of that customer. However, the company you applied to is the data controller (or business, as that term is defined in the CCPA) with respect to your Personal Information, and you should contact that entity directly with any questions you may have regarding its privacy policies or data processing practices, or if you wish to modify or access your Personal Information, restrict its processing, or delete it from our Services.
4. What data We collect
VARIACODE may collect the following information, including Personal Information from and about you:
From your interaction with Sales, Marketing, and Customer Support: We collect Personal Information such as your name, company name, email address, phone number, and billing information when you request a demo of our Services or request sales information or customer service.
Third-party sources: We may combine Personal Information we receive from you with personal information we obtain from other sources, such as:
Public sources, such as government agencies, public records, social media platforms, and other publicly available sources.
Data providers, such as information services and data licensors that provide other information, such as your business contact information.
5. How We use the data We collect
VARIACODE may use the information that we collect about you and from you, including Personal Information, for the following purposes:
To provide, operate, improve, and customize our Website: We seek to improve your experience with our Website. As a result, we will analyze the data we collect about your use of the Website.
To communicate with you: If you request more information about our services, we will contact you using the information you provide us. We may also send you information about products and services that may be of interest to you, with your prior opt-in consent where required by applicable law.
To aggregate data: We may anonymize and/or aggregate data collected through our Website and create statistics that may be used for any purpose, provided that such statistics do not identify any customers or individuals or contain any Personal Information.
To process your job application: If you apply to work at VARIACODE, We will use the Personal Information provided in the context of your application for the purposes of processing and evaluating the application.
For marketing and advertising: We, our service providers, and our third-party advertising partners may collect and use your personal information for marketing and advertising purposes:
Direct marketing: We may send you direct marketing communications. You may opt-out of our marketing communications as described in the Opt-out of marketing section below.
Comply with applicable laws, lawful requests, and legal process, such as to respond to subpoenas or requests from government authorities;
Protect our, your or others’ rights, privacy, safety, or property (including by making and defending legal claims);
Audit our internal processes for compliance with legal and contractual requirements or our internal policies;
Enforce the terms and conditions that govern the Service; and
Prevent, identify, investigate and deter fraudulent, harmful, unauthorized, unethical, or illegal activity, including cyberattacks and identity theft.
6. Information Sharing and Disclosure
To the extent permitted by applicable law, VARIACODE may disclose your Personal Information in the following circumstances:
Service Providers: We may engage our affiliates or third-party companies or individuals to support us in connection with the purposes listed above, such as to provide IT services, process payments, or contact users where an alert is triggered.
Law Enforcement: It may be necessary − by law, legal process, litigation, and/or requests from public and governmental authorities within or outside your country of residence − for VARIACODE to disclose your Personal Information. We may also disclose your Personal Information if we determine disclosure is reasonably necessary to enforce our terms and conditions or protect our operations or users.
Business Transfer: We may share your Personal Information if VARIACODE engages in a merger, acquisition, bankruptcy, dissolution, reorganization, sale of some or all of VARIACODE’s assets, financing acquisition of all or a portion of our business, a similar transaction or proceeding, or steps in contemplation of such activities (e.g., due diligence).
We may also disclose your Personal Information with your prior informed consent. Service providers acting on our behalf are obliged to adhere to confidentiality requirements no less protective than those set forth herein and will only receive access to your Personal Information as necessary to perform their functions.
We may transfer Personal Information (including personal data about residents of the EEA) to our vendors, consultants, and other service providers who need access to such Personal Information to carry out work on our behalf. VARIACODE will be liable for the processing of such Personal Information by a third-party service provider unless we can prove that we are not responsible for the event giving rise to the damages. We may also be required to disclose such Personal Information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
7. Your choices
Opt-out of marketing communications: You may opt-out of marketing-related emails by following the opt-out or unsubscribe instructions at the bottom of the email or by contacting us. Please note that if you choose to opt-out of marketing-related emails, you may continue to receive service-related and other non-marketing emails.
Cookies: For information about cookies employed by the Service and how to control them, see our Cookie Notice.
Mobile location data: You can disable our access to your device’s precise geolocation in your mobile device settings.
Do Not Track: Some Internet browsers may be configured to send “Do Not Track” signals to the online services that you visit. We currently do not respond to “Do Not Track” or similar signals.
Declining to provide information: We need to collect Personal Information to provide certain marketing materials or other information that you may want. If you do not provide the information we identify as required or mandatory, we may not be able to provide those materials or information.
8. How We protect your data
We are committed to protecting the security of information received via the Online Services, including Personal Information. We provide reasonable and appropriate administrative, technical, and physical security controls to protect your Personal Information from unauthorized access, use, or disclosure. For example, we use secure socket layer technology (SSL) in connection with our Online Services. Despite our efforts, no security controls are 100% risk-free, and VARIACODE does not warrant or guarantee that your Personal Information will be secure in all circumstances.
1. Information about children
Our Online Services are not intended for use or access by children or minors. VARIACODE does not knowingly collect or solicit information from anyone under the age of eighteen (18). If you believe VARIACODE has inadvertently collected information about a child under the age of eighteen (18), please contact us at firstname.lastname@example.org immediately using the contact information below.
9. Contact us
Variacode Software, S.p.A.
Huerfanos 1160, Of 1102.